Collection

The parts of a specimen can be stored in several collections. To see the place where a specimen or parts of it are stored use the lower tree and click on the icon to select the display according to the collections as shown below and in a short tutorial .

In the tree shown above select the collection to display the data fields as shown below.

To be able to edit the details of a collection, you must be a collection manager of this collection. The restrictions for the access for editing the collections are defined in the CollectionManager section.

At the base of the fields you find the default collection, used for the creation of new specimen parts. Specimen parts that are not created as a part of another part will be placed in this collection. Use the button to edit this entry (see below) For another possiblity to edit this value choose Administration - Customize display from the menu.

Administration of the collections

If you need further information about a collection click on the button or choose Administration - Collections... from the menu to open the window for the collection administration (this menu entry is only available for collection managers). This will open a window (see below) where you can edit the collections used in your database for which you are a collection manager. You can choose among several options to show resp. hide the hierarchy:

Specimen placed in the collections

With the botton, you can display the specimen stored in a collection within the hierarchy (see below).

As an alternative the specimens stored in a selected collection can be listed in the specimen list. You can hide / show this list using the   / button. The specimen list will appear as shown below. Click on the collection in the tree view to fill the list and see the specimens that contain parts which are placed in the current collection. To transfer the parts of certain specimen from the current collection to another collection, choose them in the list and click on the button. To change to a specimen from this list click on the button.

As an alternative you may select the specimen in the main form a choose Data - Transfer - To Collection ... from the menu. A window will open where you can select the collection in which you want to transfer the specimen. With this option ALL parts of the selected specimen will be transferred into the selected collection.

Creating new collections

To create a new collection use the button either above the Query results or the button right of the hierarchy, where the new collection will be placed underneath the collection selected in the hierarchy. To copy a collection either use the button or the button. The latter will copy the collection including all child collections. To set the superior collection, use the button. The user creating the new collection will automatically be inserted as a collection manager for this collection. To remove a collection, any collection manager must be removed from this collection first. Click on the button to open a window for the administration of the collection managers. For new versions of the database the removal of the link of collection managers to deleted collection will be done automatically. To transfer collections in the list as children into another collection, click on the button in the upper left corner.

Administration of collection types

To administrate the types for the collections, click on the button. A window will open where you can create new types and add icons representing a type (see below).

The type regulation is provided for the collections that are meant to administrate the access to transactions of the type regulation. See chapter Transaction or further details.

Images

If there are images depicting the collection a yellow background    will indicate the availability of these images. To show the images, click on the button. This will open the area for the images as shown below. Use the and buttons to add or delete images of your collection. For further details about handling images see chapter Images.

Plan

If a floor plan is available for a collection this will be indicated by a yellow background   . For details see chapter collection floor pan. 

Label

To print labels for e.g. drawers, click on the button. The area for printing the labels will be shown (see below). Further details about printing labels are described in the chapter Label.

To edit the contents of the tables in the table editor select   - Collection  resp.   - Image  from the menu. For Details see chapter TableEditors.

To view the history of a dataset, click on the button. A window with the history will open. For more details see chapter History.

For details about handling data see the Data section. Data of the collections is stored in the table Collection.