To administrate the logins on the database server, their permissions and roles respectively as well as access to projects choose Administration - Database - Logins ... from the menu. A window will open as shown below.
To set the website where information about details
concerning the General Data Protection Regulation
are shown, click on the
button.
To see the current activity on the server click on the
button. A window as shown below will open
listing all user related processes on the server.
To administrate the linked servers, click on the
button.
To send a feedback click on the
button.
To see the activity of a login
click on the
button. A window will open
as shown below
listing all databases and tables together with the time span
(From - To) and the
number of data sets where any activity of the current login has
been found.
To create a new login click on the
button. A window will open as shown
below. A login that should be able to create new logins must to be a System administrator.
Here you can enter the name of the
new login, the
password and the information about the user which will be stored
in a
DiversityAgents database. You may either create a new entry in
this database or select
an existing one: Click on the 
button to
search for a name in
the database (see below).
To copy a login including all permissions etc. into
a new login, select the original login in the list and click on the
button.
To edit the access for a login on
the server
select the login in the list. If a login should be disabled
, uncheck the enabled checkbox
(see below).
All databases on the server will be listed with the current database showing a yellow background. The databases where the login has no access will be listed in gray while the databases accessible for a login are black.
To allow the access to a database select the database from the list and choose database as shown below.
The state
and
date of the privacy consent according
to the General Data Protection Regulation is shown
in dependence of the selected database.
Use the > and < buttons to add or remove roles for the login in the database (see below).
To see the detailed permissions of a role, select
it in the list of Available roles and click on the
button. A window as shown below
will open listing all objects in the database the role has permissions for (see
below).
As a database owner you can edit the permissions
and role memberships with the
and
buttons. Please keep in mind that any change of the
permissions may cause serious troubles and should only be used for testing and
bug fixing. The final setting of the permissions should be performed by a proper
update script of the database. For every action you will get the code that is to
be included in an update script (see below).
Depending on the database you can
edit the list of
projects accessible for a login (see below). Projects are
related to the module
DiversityProjects. To get additional information about a project
select it in the
list and click on the button.
Starting with database version
02.05.35 next to the
projects with full access, a second list provides projects with
Read Only
access
(see image below). Use the 
and
buttons to move projects
between
Accessible
and Read
Only. If a project is set on Read
Only a user can still add annotations.
Starting with version 4.3.219 a project as a whole can be locked with
the restriction of access to read only. For more details see chapter
Project administration.
To load additional projects click
on the Load
projects
button. A window will open as
shown below.
Projects already in the database will be listed in
green, missing projects in
red (see below). Check all projects you need in your
database and click the Start download
button.
To see an overview of the users within a project
select one of the project in either list and click on the corresponding button
. A window as shown below will open listing all
users and their roles with access to the selected project.
To add or remove a role for a login, select the
corresponding field and choose
or
from the context menu (see below).
Depending on the database you can edit the settings of a login as shown below.
If you wish to use settings already defined for another login, click on the Search template button. A window (see below) will open where you can choose among the settings defined for logins in the database.
If you want to see an overview of all permissions and
project for a login, click on the
button. A window as shown below will
open. It lists all
modules and their
databases, the
roles,
accessible projects and
read only projects for a login.
To copy the permissions and projects of the current
login to another login, select the login where the settings should be copied to
from the list at the base of the window and click on the 
button to copy the settings for all
databases or the
button to copy the settings of the
selected database into this login.
If you see an overview of all user and roles in a
database, click on the
button. A window a shown below will
open. It lists all
user,
roles and
projects in the database.
To remove a user, select it in the list and click
on the
button.
If you select one of the databases, at the base a
button may appear. This indicates
that there are windows logins listed where the name of the login does not match
the logins of the server. This may happen if e.g. a database was moved from one
server to another. To correct this, click on the button. A list of deviating
logins will be shown, that can be corrected automatically.
If logins with the same name but different server are found, one of them has to be deleted to make the correction possible. You will get a list where you can select those that should be removed.
Select the duplicate logins that should be removed and click OK.
To find users within the database that have no
valid login, click on the
button. A window as shown below
will open, listing the users without a login. Select those that should be
removed and click OK. This will include a removal from the collection managers.
